Executive Assistant

  • Permanent
  • London
  • £45,000 pa - £50,000 pa GBP / Year

An excellent opportunity for an Executive Assistant to play a crucial role in providing administrative and business support to the President/Executive Director of the Regulatory Services division within a highly regulated environment.

A great place to work, client centric, agile and collaborative. In a community where everyone can thrive, our client are committed to ensuring diversity of their workforce, creating a sense of belonging for all employees to develop, grow and engage.

Responsibilities

  • Be the first point of contact within the organisation for the Executive Director(s) supported
  • Regular interaction with Board members, global BSI Executives and senior level external stakeholders while maintaining confidentiality
  • Heavy calendar management to coordinating complex travel arrangements and providing thorough logistical support, all while ensuring efficiency and optimal utilisation of the Executives’ time.
  • Cognisant of priorities and actions to meet deadlines and anticipate the needs of upcoming cyclical events while demonstrating initiative, proactiveness, and stay ‘one step ahead’.
  • Coordinate and prepare for meetings, which includes collecting necessary documents/presentations and managing logistical arrangements for the meetings
  • Support specific project work as required to meet the changing needs of the business
  • General administrative support and other duties as assigned i.e. submissions of expenses/invoices

To be successful in the role, you will have:

  • Must have experience working within a highly regulated industry
  • A high attention to detail
  • Proven experience as an Executive Assistant support senior level staff and on a global perspective
  • Strong communications skills to be able to engage with internal and external personnel at all levels
  • Strong ability to adapt and pivot to business and personal needs
  • Ability to offer a high level of logistical support
  • Enthusiastic, proactive team player with strong initiative, organisational, administrative and interpersonal skills while maintain confidentiality and discretion is required at all times

You’ll employ efficient time management skills to ensure smooth business operations while guaranteeing deadlines and proper procedures are met.

Situated in the Executive Office, you’ll collaborate with the broader Executive team as necessary, functioning as a key member of the Business Support Assistants’ team.

This position will be a hybrid position working out of our London based office (currently in Chiswick but relocating to Covent Garden in 2025) and would require national travel.

Altitude-Recruitment Limited acting as an Employment Agency and Employment Business.

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